22 – 25 / 6 / 2023
HKCEC

Enews – June 4, 2021 (Raw Space Exhibitor & Contractor)

Exhibitor E-News - June 4, 2021 (Raw Space Exhibitors & Contractors)

Contractor safety briefing

As health & safety is our primary concern, the person-in-charge of contractor is required to attend the compulsory briefing session conducted by our safety officer. Contractors who fail to attend the briefing will not be able to collect the badges and vehicle passes.

Details of the briefing session:
Date: June 11, 2021
Time: 15:00 – 16:00
Online meeting by MS Teams, invitation link will be provided in a separate email.
** Please attend the briefing on time. The briefing will be conducted in Cantonese.

Details of badge collection session:
Date: June 15, 2021
Time: 13:00- 17:00
Venue: Room 1901, 19/F, Pico Tower, 64-66 Gloucester Road, Wanchai, Hong Kong

Contractors who order meal box services from the HKCEC can enjoy the meal in an exclusive area.

If you wish to enjoy the contractor mealbox services provided by HKCEC, please download the order form and payment form and return to The Food and Beverage Department of HKCEC by June 9, 2021. Only pre-order will be accepted, on-site sale of contractor mealbox will not be available.

According to the HKCEC House rules, outside catering is not allowed. Please do not order any Food & Beverage from outside providers. All food delivery will be prohibited.

All workers who present on the fair days (June 24 – 27) are required to provide the COVID-19 test negative result (test date should be on or after June 14) or vaccination record (completed two doses on or before June 9) when applying the temporary badges, and to keep such record for 31 days.

RAW SPACE Contractors  :
 
DescriptionDate and Time

Unload OR transport booth construction materials OR booth construction #

Booth interior works only #

June 22, 2021 — 10:00 – 23:00

June 23, 2021 — 08:30 – 23:00

Dismantling of all booths

Removal of all construction materials/

showcases/ waste*

June 27, 2021 — 19:00 – 24:00

June 27, 2021 — 19:00 – June 28, 2021– 03:00

 
For ALL SHELL SCHEME Contractors:
 
DescriptionDate and Time
Set upJune 23, 2021 — 08:30 – 23:00
Removal of furnitureJune 27, 2021 — 19:00 – 24:00
 
Non-official contractors should strictly follow the above schedule.

No early set up and overtime work will be allowed. All construction materials, equipment and waste must be moved-in/removed within the above schedule. All site work deposit will be deducted if the non-official contractors fail to comply with the schedule.
 
# For safety reasons, it is strictly prohibited to unload booth construction materials, use the ladder in the aisle and build the booth exterior on the exhibitor’s move-in day.
ItemsSubmission Deadline
a. Non-Official Contractor Information
(Form 1a)
May 28
b. Booth plans with full dimensions, construction materials, technical plan, electricity and lighting distribution planMay 28
c. Site-Work Deposit
(Only bank drafts accepted or direct deposit into official contractor’s bank account)
May 28

d. Non-Official Stand Builder / Non-Official Contractor Badges (Form 1b)
(Each late submitted badge will be charged HKD 100)

May 28
e. Copy of Insurance PolicyMay 28

f. Method Statement / Risk Assessment (Compulsory for Raw Space) (Form 1c)

May 28
g. Undertaking of Move-in / out Work Safety Form

May 28
  • It takes 20 working days for commenting on the booth plans. Please submit all the above items to the related Official Contractor (except item d) before the deadline.
  • Any late submission of each of the above items will be subject to a surcharge of HKD3,000. 
  • Submission of the booth plan will NOT be accepted after May 28, 2021.
  • Application of badges (item d) will NOT be accepted after May 28, 2021.
  • The booth plan will not be commented on if any of the above items has not been submitted.
  • Contractors will not be admitted into halls if either one of the above items has not been submitted or if the plans for such work have not been received and commented on.

Health & Safety is our primary concern. Please share the following information with the related parties and let’s work together to keep our event safe. 

Please click here to download “Health & Safety Guidelines in Exhibition” and pass it to your contractor.

For guidelines on work above ground, please click here to download the information. (Materials from Construction Industry Council)

For guidelines on work above ground, please click here to download the information. (Materials from Labour Department and Occupational Safety and Health Council) (Chinese version only)

For further information on using Personal Protective Equipment (PPE), please click here.

Please read this for site safety information

Contact us

Informa Markets

Event Operations Department
Tel: (852) 2827 6211
Email: jgfservice-hk@informa.com

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