Exhibitor E-News - May 21, 2021
In accordance with the latest requirements and guidelines of the HK Government and the HKCEC, exhibitors are required to take the following measures in the prevention of COVID-19:
All exhibitor staff and representatives who will be present on the show days (June 24-27, 2021) must take a polymerase chain reaction-based nucleic acid test for COVID-19 on or after June 14, 2021 (14 days before the last show day) and obtain a SMS notification containing a negative test result. As an alternative, a proof of a vaccination course completed before or on June 9 (14 days before the first show day). On exhibitor move-in day, exhibitor staff must present a negative test result or a vaccination record to the Organisers prior to collection of exhibitor badge and admission to the exhibition hall.
The Organiser will keep all SMS notifications containing negative test result / vaccination records for 31 days and may share such data (including any additional identity verification data) as required by law or any lawful request of authorities for the purposes of Covid-19 contact tracing and prevention of crime. Exhibitors are also required to retain their own SMS notification containing a negative test result / vaccination records for 31 days.
In addition, law enforcement officers may visit the Exhibition at any time to carry out spot checks. Any exhibitor staff who fail to comply with compulsory testing notices are committing an offence, which is subject to prosecution.
COVID-19 Test negative result
The test must be conducted through one of the followings:
B. To self-arrange testing provided by private laboratories which are recognised by the Department of Health and can issue SMS notifications in respect of test results (https://www.coronavirus.gov.hk/pdf/List_of_recognised_laboratories_RTPCR.pdf);
C. To attend any Community Testing Centres* (https://www.communitytest.gov.hk/en/);
D. To visit any mobile specimen collection stations (https://www.communitytest.gov.hk/en/station/)
|*This fair has applied for Temporary Places of Public Entertainment License, exhibitors are eligible to free testing services provided at Community Testing Centres through “Community Testing Centre – Booking System”. Exhibitors shall indicate that they are under the category of “Scheduled Premises – Places of Public Entertainment” in order to receive free testing service.|
For both the Sinovac COVID-19 vaccine (CoronaVac vaccine) and Fosun Pharma/BioNTech COVID-19 vaccine (Comirnaty vaccine), completing the vaccination course in general involves receiving two doses 14 days ago.
The latest date of completing the vaccination course for this fair is June 9, 2021.
The following types of vaccination records will be accepted as a proof:
B. Electronic vaccination records downloaded via the “iAM Smart” mobile app;
C. Electronic vaccination records downloaded via the “eHealth” mobile app.
For further details of the vaccination programme and vaccination records, please refer to: https://www.covidvaccine.gov.hk/en/programme
The information in this document is subject to change to cope with the latest government guidelines.
Last updated: May 20, 2021
The deadline for submitting the Exhibitor Badge Application Form and most of the other Order Forms is May 28, 2021. To avoid any unnecessary surcharge, please submit before deadline.
Form 3 – Discounted Shell Scheme Booth Package and Upgraded Shell Scheme Booth Rental
Have you applied for your badges yet? If not, please submit your application through our Online Exhibitor Manual. If you do not have your login ID and password, please email us: firstname.lastname@example.org
Exhibitor badge will not be issued if Form A has not been completed.
Each company can only apply for a maximum of 3 badges on-site. Each badge will be charged HKD100.
Date and Time
a. On-site Exhibitors Badge Collection
June 23, 2021 — 09:30 – 18:00 #
June 24, 2021 — 08:00 – 10:00 #
|b. Exhibitors move-in date and time||June 23, 2021 — 10:00 – 23:00|
|c. Exhibitors admission time during fair days||June 24 – 27, 2021 — at 08:00|
|d. Fair Opening Hours||June 24 – 26, 2021 — 10:00 – 18:00|
June 27, 2021 — 10:00 – 17:00
|e. Removal of exhibits by exhibtors and forwarders||June 27, 2021 — 17:00 – 19:00|
f. Dismantling of all booths
Removal of all construction materials/
June 27, 2021 — 19:00 – 24:00
June 27, 2021 — 19:00 – June 28, 2021– 03:00
# To avoid crowds on-site, exhibitors are required to book the timeslot for badge collection through our online booking system. We will communicate with you in early June regarding the online booking system.
In response to the requirements of Hong Kong Government/HKCEC, we have revamped the exhibitor badge collection procedures. Please refer to the following for details:
Time: June 23, 2021 – 09:30 – 18:00
June 24, 2021 – 08:00 – 10:00
Location: Hall 1A, HKCEC
To avoid crowds on-site, exhibitors are required to book the timeslot for badge collection through our online booking system. We will communicate with you in early June regarding the online booking system.
A. All exhibitor staff must collect his/her own badge in person.
B. No authorisation letter will be accepted.
C. Each exhibitor staff should present the following items when collecting the badge:
1. Individual Badge collection number
2. Business card
3. HKID Card/Passport/EEP
4. COVID-19 Test negative result / Vaccination Record
D. Our staff will record the image of the COVID-19 test negative result / Vaccination record.
E. Exhibitors will not be allowed to access to exhibition halls if they fail to comply with the above requirements.
Vehicle pass will now be available in electronic format.
Exhibitors can apply for the vehicle pass through our online manual, and download the E-Vehicle pass from there after application.
The QR code on each E-Vehicle Pass is for single use only, it will be scanned at the gate of the Exhibition Centre loading area.
The application form for “Car Park Reservation” in HKCEC (Expo Drive Central) is available now.
Please click here to download the form.
* Parking spaces are limited and on first-come first served basis.
* Please note that the application period is May 25 – 31, 2021. Early and late application will not be accepted.
Should you have any queries regarding parking ticket, please contact Urban Parking directly:
Contact : Ms Chan
Tel: (852) 2131 0393
Event Operations Department
Tel: (852) 2827 6211